Important Information Concerning the 2nd Annual

 NCPSMA Western Convention/Workshop

 

 

PLEASE READ

 

Many items will be different from the Eastern Convention Workshop. Please make sure you read the items below and follow the instructions given. If you have any questions, please call Roxie Mack at 336 366 4939 or e-mail at rrm1@surry.net. Please make plans to attend.

 

On/Off Campus

There is a place on the registration form to check whether you will be staying overnight at Ridgecrest. We must know if you will be staying on campus at Ridgecrest or a daily commuter. This information is required by Ridgecrest. Please make sure you check the appropriate box.

 

Meal/Banquet Tickets

You must purchase the meal ticket ($60.00) if you plan to have any meals on campus at Ridgecrest. You must purchase the tickets in advance through Roxie and the tickets will be with your name tags when you arrive. Again, do not purchase meal ticket from the Ridgecrest staff, only though Roxie, or NCPSMA could be charged double. The banquet meal is included in the registration cost. You will need to purchase a meal ticket for your guest/spouse if they plan to eat on campus. If you have a guest/spouse that will only be attending the banquet, you may purchase a banquet ticket only ($35). You will need to purchase your meal ticket and or extra banquet ticket by May 5. We have to give the count to Ridgecrest by this date. Note: Some vendors/exhibitors give away their banquet tickets at the eastern convention because the banquet is on Friday night and the majority of them leave Friday afternoon. The banquet for the western convention will be on Wednesday night- the first night, thus we anticipate the vendors/exhibitors will attend the banquet. If so, this will eliminate “extra” tickets. If you plan to bring your spouse or a guest to the banquet, you will need to register them or purchase a banquet ticket. The meals ticket covers lunch on Wednesday (Wednesday night is the banquet which is included in the registration cost), breakfast, lunch and dinner on Thursday and breakfast and lunch on Friday.

 

Hotel Reservations

Ridgecrest has a beautiful, restful, relaxing campus. I’m sure you’ll find it to be a welcome oasis. Ridgecrest hotel room reservations are to be made on an individual basis. NCPSMA will not assign rooms as was the case with the Mars Hill Conference, nor is the hotel room charges included in registration. When you make your reservations for a hotel room at Ridgecrest, you must tell them that you are a participant of the NCPSMA Convention/Workshop. Ridgecrest usually charges half of the total charges to individual credit cards upon making the reservation. NCPSMA has paid a good faith deposit so that this will not be the case for our participants. Please make sure you tell the Ridgecrest Reservations Clerk when you make your reservation that you are not to be charged fees upfront. The rooms that are blocked for our event are nice “hotel quality” (yes they are air-conditioned) rooms. However, there are no TV’s in the rooms but TV’s are provided in the lobby areas. Phones and wireless internet are provided in the hotel rooms. The room block for our event ends May 5, 2010. If you plan to stay at Ridgecrest you will need to make your reservations prior to that date. The room rates will be between $90 and $110 (no tax J) depending on the room and occupancy number of each room. Reservations request will need to include group name and city along with the name, address, phone number and e-mail address if available for each attendee. Reservations are to be made by calling directly into the Ridgecrest reservations department (800.588.7222. All reservations are required to be guaranteed by a credit card number to “guarantee the room”. Charges are not to be made to the card upon reservation. Appropriate charges will apply upon check-in or late cancellations or failure to cancel. Again, individuals will pay for rooms at the time of check-in. In the event a confirmed reservation must be canceled, the cancellation notice must be received 60 days or more prior to the event to receive a full refund. Cancellations made 30-59 days before the event will forfeit one-half of the deposit (NCPSMA has made a deposit). No refunds will be given for cancellation made less than 30 days prior to the event. Ridgecrest is not a “transient hotel.” Thus rescheduling of cancelled rooms requires greater advanced notice. Please keep this in mind and help avoid cancellation penalties. Check in time is 3 pm and check out time is 11 am. You need to let Ridgecrest know if you will need a handicap accessible room when you make your reservation.

 

Ridgecrest Behavioral Standards

Ridgecrest is a Christian Conference Center. The following standards help to assume the comfort of all guests.

 

Registration

A list of names does not “qualify” for the preregistration deadline. A check or money order must be included. If you do not send the names and payment by the preregistration deadline (May 13, 2010) please pay the late registration fee. LEA’s sending one check for multiple registrations need not fill out individual registration forms. A single sheet listing the individual names of those they wish to register along with the LEA name, address, phone and fax numbers, contact persons name and e-mail address will be sufficient. Please contact Roxie Mack at 336.366.4939 or rrm1@surry.net if you have any questions.

 

Again, the officers of NCPSMA feel that you will enjoy the convention/workshop at Ridgecrest. The employees we have had contact with have been extremely nice and helpful. Please remember that as a participant of the NCPSMA Convention/Workshop, your actions and speech reflect upon NCPSMA as a whole. We “need” only positive feedback to school systems to ensure we are able to continue to hold such events. If you experience any problems while at Ridgecrest, please see Roxie Mack or Ken Goforth concerning the matter. We will make every effort to solve the problem.  If you have any questions or comments, please contact Roxie Mack, NCPSMA Executive Director 336 4939 or e-mail at rrm1@surry.net or Ken Goforth, NCPSMA State President at 704 639 3016 or e-mail at goforthkl@rss.k12.nc.us.